"Audit was surprised to note that Dean Rouse being the College Head failed to acquit the expenditures that he incurred. He only filled the monthly expenditure forms and did not attach the relevant receipts and thus is totally unacceptable."
2.0 Audit Findings
2.1 Credit Card Transactions and Acquittals
"Credit Cards should only be used for official purposes and within the operational authority of the office holder carrying the card. All card holders will receive monthly statements from the Bank at the end of every month. Once received, the respective card holder is required to complete the Monthly Expense Claim form and attach all relevant receipts"
A list of transaction was provided by the Director Finance for which the acquittals had to be verified against its usage. These transactions are the payments made to clear off the Credit Card Expenses. Audit requested for the acquittals from the Project Finance Officer, Ms. Jocelyn Prasad and was provided with only few acquittals while the rest were not available.
2.1.1 Credit Card Holder – Dean CMNHS, Prof Rouse
A list of transaction for the Dean’s Credit Card was provided to Ms. Jocelyn to submit the acquittals. Refer to attachment 1 (a) for individual details each